The University of Alabama faculty, staff, and graduate students can deposit work in the IR. Undergraduate work may be submitted by a faculty member. If you are not affiliated with The University of Alabama, you may submit work that was produced in affiliation with a program here, co-authored with a UA researcher, involved in inter-university research in The University of Alabama System, or affiliated with a conference held here. To do so, please contact firstname.lastname@example.org and include contact information for your UA colleague.
Depositing or submitting an item is a multi-step process that, depending on the complexity of the item deposited, can take between five and ten minutes. At any point in the deposit process, you can stop and the IR will automatically save your work. The data you have already entered will be stored until you come back to the deposit. You can also cancel your deposit at any point.
To begin the deposit process, log in to your account. Once logged in, you can start a new deposit by clicking "contribute your work". If you are viewing a collection and are authorized to submit to it, you may use the “Submit a new item to this collection”.
When you begin the submission process, you will first need to select the collection that you want to deposit into. All University of Alabama faculty, staff, and graduate students are able to immediately submit their research to their department's collection.
You may be authorized to deposit items into another collection. If you would like to create an appropriate collection, contact email@example.com to find out about getting your unit or department set up. If you can already access the collection you want to use, select it and click “Next” to proceed.
If you have clicked the “Submit to this Collection” link on a collection page, you will not need to select a collection; you will be directed immediately to the next page.
The IR requires agreement to this non-exclusive distribution license. The deposit does NOT require the transfer of copyright.
To grant the distribution license, you must have permission to do so. If you are unsure whether you may grant the license for a published work, see below for some strategies on determining whether you may deposit:
Please read the license carefully. If you have any questions, please contact firstname.lastname@example.org.
Check "Yes" and click "Begin Submission" to proceed.
The Institutional Repository will accept your research no matter the file format. However, as you prepare it for submission, please keep in mind the following file format preferences.
Digital preservation requires maintenance to ensure its longevity in providing accessible open access. We consider the following formats ranked with the Highest Preference:
Many proprietary formats (e.g. Microsoft Office formats) are not openly documented or viewable using third-party or free software. Based on this, most proprietary formats often are limited to Moderate Preference at best.
NOTE: Files with embedded content (for example, a PowerPoint (.ppt) with an AVI video file (.avi) inserted into it) are more preservable if the files are deposited as separate files within the same item in the repository. If the content remains embedded, it will likely not remain intact when the file is transformed to a more preservable format.
Highest Preference - TIFF (.tif, .tiff), JPEG 2000 (.jp2)
Moderate Preference - GIF (.gif), PNG (.png), JPEG (.jpg)
Highest Preference - AIFF (.aif), FLAC (.fla), Ogg Vorbis (.ogg), Wave (.wav)
Moderate Preference - AAC (.aac), MP3 (.mp3), Real Audio (.ram), Windows Media Audio (.wma)
Highest Preference - AVI (.avi), Motion JPEG 2000 (.mj2, .mjp2)
Moderate Preference - MPEG-2 Video (.mp2), MPEG-4 Video (.mp4), Windows Media Video (.wmv), Quicktime (.mov)