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Creating Data Management & Sharing Plans (DMSPs)

This guide is designed to get you started on writing Data Management (& Sharing) Plans for grant proposals.

Budgeting for Data Management and Sharing

The cost of data management may come as a surprise, but considering the time, effort, and infrastructure needed to ensure consistent access to your data, costs may quickly add up. 

Most funders allow you to include fees associated with curating, documenting, formatting, preservation, and archival costs in your budget, as long as they are listed. Note that standard research activities (collecting or access data) and institutional overhead are not covered.

Tips for Budgeting

When deciding on how much data storage you will need, it is better to overestimate than underestimate.

A general rule of thumb for deciding how much storage you need, is to double your anticipated total data size. For example, if you plan on generating 50GB of data, budget for 100GB of data storage. 

Personal Health Information (PHI) has additional requirements and must be stored separately from non-PHI data.

Include storage for back-up copies of your data. 

DataONE lists the following as costs to consider at each stage of your research: 

  • Short-term
  • Long-term 
  • Internal/External
  • Equipment/Services
  • Overhead
  • Time
  • Human Resources

Additional Budgeting Resources